September 12, 2011

AYHA Board of Directors monthly meeting

Held at Amery Ice Arena, 7:30 pm

Members Present:

Kevin Smith, Julie Measner, Jeff Bohn, John Mork,  Kathy Casselberry, Mike Hanson, Jeff Becker, Dan Severson and Erik Hellie

Absent members:  Mark Karnick, Brian Melberg and Laurie Harris

Prior Board Meeting Minutes

Dan made a motion to approve the August 8, 2011 minutes, Jeff Becker seconded the motion.  Minutes were approved.

Treasurer’s Report:

Dan made a motion to approve the treasurer’s report, John seconded the motion.  Treasurer’s report was approved.

Parade:

Frisbees have been ordered and are ready for the fall festival parade.  Email will go out to the members asking for participation.  Jamie Larson will be pulling the float.

Arena floor leaks:

No leaks were found.  They left the holes and recommended we fill them with sand, it also was suggested to use a material that would be easy to remove if we needed to get back in there to fix the leak.  They thought maybe it was a discoloration in the ice and not a leak.  Kevin suggested we put poly on the floor prior to flooding and painting and maybe this will keep it from discoloring the ice.

Lights Installation:

The new Lights have been installed, there is one bad ballaster which will be replaced.  The final cost was $6,664.22  John Mork, Bryan Cook, Mark Karnick, Matt Brown, Rory Troff and Scott Kush installed the lights.

Summer Work:

Need to set up work nights to finish cleaning the arena.  Locker rooms have mold and need to be cleaned.  Need someone to come check out the furnace to make sure they are ready for the season.  Check with Nyholm’s, Shawn works with heating/cooling.

Registration Nights:

Registration Nights are Monday and Tuesday Sept 19 & 20 from 6 to 8 pm.  Kevin would like to have 3 additional board members there other than Kathy, to help with questions.  Mike Hanson said he would be there for equipment rental.  Julie would not be able to be there on Tuesday, but will be there on Monday.  Jeff Bohn & John Mork said they can be there on Monday.  Kevin Smith will be there on Tuesday.  Eric Hellie said he could be there Tuesday around 7:00 pm.  Have the new fundraising policy there to show the changes made.  Have available the policy manual in case anyone would like to review any policies.  Have informational handouts available for new members.  Need to have Todd Griffin set up the modem again for registration night.  Kevin will give him a call.

On ice dates:

September 29, compressor is turned on

October 3^rd, paint ice (need 4 people)

October 7^th, open skate begins

October 10^th, 1^st practice?  If practices start sooner, can games be scheduled prior to Dec 1^st?  USA Hockey recommendation is 10 practices before 1^st games.

Scott Ward would like the board to consider scheduling a Power Skating Clinic – ProEdge skating is $100/hr.  Scott can look into and get back to the board with dates and prices.

Tournaments:

Kevin would like to have emails sent to the other associations, advertising our tournaments.  Kathy will send them out.

Elementary School newsletter:

Kathy will send email to elementary school prior to Sept 19^th deadline to get the Learn to Skate, Intro to Skating and Open Skate information in the October newsletter.

Coaches:

• Bantam:  Rick Mershon – head coach ; Steve Howell and Brent Peterson – asst coaches
• Peewee:  no head coach selected at this time because the numbers are close to possible split-Mark Moioffer, Mike Hanson, Scott Kush and Tom Olson
• Squirts:  no head coach selected at this time because the numbers are such that they will split-Scott Ward, Kevin Smith, Tim Henningsgard, Jamie Larson, Zachary Haag and David Sorenson
• Mites:  need more Mite coaches-Brian Peterson, Dan Tylee, Luke Panek and Erik Hellie

Eric made a motion to accept, contingent upon clean background checks, Jeff Bohn seconded the motion.  Coach selection list was approved.

Learn to Skate:

Eric will talk to last year’s coordinator to see if she will be coordinating it again this year.  Same dates and times as last year (Sundays 5:30 to 7:30 pm).

Rink Manager:

Eric made a motion to accept Bryan Cook’s application for rink manager position, Dan seconded the motion.  Motion was approved to have Bryan Cook as the rink manager again for this coming season beginning in mid-October.  Bryan recommended looking into getting a new or refurbished edger.  The old edger is not doing its job.

WAHA Region 1 Meeting:

Regional meeting will be this Wed. Sept 14 in Spooner at 6:30 pm.  Kathy said she can go.  No one else volunteered to attend.  To be discussed at the meeting is the regional playdown’s, registration, screening and cross-ice Mites and some WAHA board decisions that will impact all associations.

Other thoughts:

• Outdoor rink timbers are rotting and will need to be replaced.
• HS Captain practice must be scheduled and a parent must be present to supervise
• Recommendation for Zamboni use training session – to avoid problems that have arose from inexperienced Zamboni drivers.
• Eric asked for approval to go ahead with the clothing fundraiser again this year, Dan made a motion to approve and John seconded the motion.  Motion was approved.

Release from AYHA:

A bantam player asked for a release from the Amery Hockey Association to register with New Richmond Youth Hockey Association.  Eric Hellie made a motion to grant the release and John seconded the motion.  Motion was approved with one disapproving vote.  This will reduce the Bantam numbers to 9 

Next Board Meeting Date set for Tuesday October 4  at 7:30 at the Amery Ice Arena.